Privacy Policy

The Policy explains how the Friends of Ruskin Park (FoRP) will protect and respect your privacy. It also explains how we manage the information we hold about our Members and Subscribers. We may change the Policy from time to time, so if you are interested you should check back periodically for an updated version. By using our website, you’re agreeing to be bound by this policy.

Who are we?

• The data controller is FoRP, a charitable incorporated organisation, registration number 1166358.
• As a small charity focused on working with our members and supporters, we are exempt from registering with the Information Commissioner’s Office. We are working according to the General Data Protection Regulation.

How do we collect information from you?

• We collect information about you when you use our website or contact us. For example, when you become a Member, sign up as Subscriber to receive our newsletters, or make a donation.

What type of information is collected?

• The personal information we collect might include your name, email address, information you provided on interests, postal address, IP address, and information and what pages on our website you access.
• If you make a donation online, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of transactions.

How is information used?

We will use your information in the course of carrying out our work as a charity. This includes:

• Processing donations you make;
• Keeping you informed, and seeking your views or comments, about our activities;
• Administering membership, volunteering programmes, projects and grants;
• Carrying out obligations arising from any contracts entered into by you and us.

We will review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

We may pass your information to third parties who act as ‘data processors’ for the purpose of undertaking a task or providing a service. For example, we use Mailchimp to deliver our newsletters, Google Drive for secure file storage and Facebook to share announcements and events. This information will only be what is necessary in order to carry out those activities.

When you make a donation, it is processed by a third party payment processor, the Charities Aid Foundation.

Your choices

You have a choice about whether or not you wish to receive information from us.

When you become a Member or a Subscriber to our newsletters, you are consenting to receive email or phone communications about our activities, including for fundraising purposes. As there is currently no membership fee, we may ask you to confirm that you wish to remain a Member every two years if we have not heard from you. In the case that your membership lapses, you will become a Subscriber.

In any case you can edit your contact information and your preferences at any time, and choose to no longer hear from us. You will find an option to ‘unsubscribe’ or ‘changes your preferences’ at the bottom of all our email newsletters. Alternatively, you can contact us on info@friendsofruskinpark.org.uk.

Accessing your information

You have the right to ask for a copy of the information FoRP hold about you. We may charge £10 for information requests to cover associated costs.

Security

Non-sensitive details are transmitted normally over the Internet, and we can never guarantee this to be 100% secure. Once we receive your information, we will make our best effort to ensure its security on our systems.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union. By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

If you have any questions or concerns please contact us at info@friendsofruskinpark.org.uk or write to us at 10 Cambria Road, SE5 9AB.

Reviewed and Updated 20th May 2019.